Job Announcements

Sonoma Clean Power is a not-for-profit public agency, which is the default electricity provider for Sonoma County. SCP offers Sonoma County local control, choice, cleaner electricity, lower greenhouse gas emissions and lower prices. 

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To apply for a specific, posted position with SCP, please submit a cover letter, resume and references to jobs@sonomacleanpower.org

ADMINISTRATIVE SERVICES OFFICER FLIER

ADMINISTRATIVE SERVICES OFFICER (ASO)

Full-time
Hourly $33.65 – $45.67
$70,000 – $95,000 (annual)

For a complete description and information on how to apply, please visit www.sonomacleanpower.org Applications will be accepted until the position is filled.

Sonoma Clean Power (SCP) is the locally controlled electricity provider in Sonoma and Mendocino Counties. SCP is a non-profit agency, independently run by member cities and the Counties of Sonoma and Mendocino, representing the unincorporated communities. SCP needs extraordinary committed individuals to join the team and help us transform our communities into a renewable energy hub. Please visit our web page to learn more about this exciting opportunity!

SUMMARY DESCRIPTION

Persons working in this job class will work across the organization with Sonoma Clean Power (SCP) leadership and staff in some or all functions related to administrative support and human resources. The position requires a high degree of knowledge of agency programs, services, organization and objectives and the ability to evaluate, plan and provide support in each area. A high degree of independent judgement and discretion is critical when communicating with member agencies, consultants and the general public. Duties include scheduling, coordination and preparation for public meetings, preparation of the agenda and finalization of minutes, assembly and distribution of agenda materials to the public to meet legal requirements, attendance at meetings to record minutes, recruitment and onboarding of new staff, benefits administration and tracking, records management, office building management, expense tracking, various research projects, assist in the development of Authority goals, objectives, policies and procedures, maintain positive working relationships, contact lists, and assist with events.

ADMINISTRATIVE SERVICES SPECS

ADMINISTRATIVE SERVICES OFFICER (ASO)

Full-time
Hourly $33.65 – $45.67
$70,000 – $95,000 (annual)

This class specification indicates, in general terms, the type and level of work performed as well as responsibilities of employees in this classification. The job functions described are not to be interpreted as being all-inclusive to any specific employee.

SUMMARY DESCRIPTION

Persons working in this job class will work across the organization with Sonoma Clean Power (SCP) leadership and staff in some or all functions related to administrative support and human resources. The position requires a high degree of knowledge of agency programs, services, organization and objectives and the ability to evaluate, plan and provide support in each area. A high degree of independent judgement and discretion is critical when communicating with member agencies, consultants and the general public. Duties include scheduling, coordination and preparation for public meetings, preparation of the agenda and finalization of minutes, assembly and distribution of agenda materials to the public to meet legal requirements, attendance at meetings to record minutes, recruitment and onboarding of new staff, benefits administration and tracking, records management, office building management, expense tracking, various research projects, assist in the development of Authority goals, objectives, policies and procedures, maintain contact lists, and assist with events.

SUPERVISION RECEIVED AND EXERCISED

Direct supervision is received from the Director of Internal Operations. The ASO may exercise functional and technical supervision over assigned administrative staff.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS (illustrative only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions as SCP grows and develops as an organization. SCP will make reasonable accommodations so that qualified employees can perform the essential functions of the job.

The Administrative Services Officer will:

♦ Provide responsible and efficient administrative support to the SCP management team, General Counsel, Board and Committee members.

♦ Assist Director of Operations in all aspects of general administrative processes such as purchasing, facilities operations, human resources, and other areas.

♦ Assists with recruitment planning, outreach, scheduling and onboarding related to new hires.

♦ Support payroll process with oversight of timecards, paid time off, tax withholding paperwork and related functions.

♦ Update and maintain benefits section of employee files and manage annual open enrollment period; meetings, materials, forms, updates.

♦ Conduct analytical studies and research for various projects and provide reports on results.

♦ Help to develop, revise and maintain Authority policies and procedures.

♦ Provide logistical support for, attend and keep record of Committee and Board meetings and workshops to maintain compliance with the Brown Act.

♦ Respond in a tactful and professional manner to inquiries from the public, elected officials, directors, media representatives and other interested stakeholders

♦ Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

♦ Communicate clearly and concisely, both orally and in writing

♦ Organize travel arrangements for staff attending seminars, meetings and speaking engagements outside Sonoma County.

♦ Generally be awesome and happy to join an amazing team of other awesome people.

DESIRED QUALIFICATIONS

♦ Have knowledge of public agency administrative practices.

♦ Have an understanding of the mission, goals, policies and purposes of SCP.

♦ Knowledge of best practices related to human resources responsibilities in a public agency.

♦ Have experience in basic accounting and budgeting.

♦ Have the ability to maintain the highest level of confidentiality in regard to HR and politically sensitive matters.

♦ Have advanced experience with computers and software applications such as MS Word, Power Point, Excel, Adobe, and the willingness and ability to learn new applications.

♦ Excellent verbal and written communications skills, including the ability to synthesize and communicate complex topics to technical and non-technical audiences.

Demonstrated ability to initiate and work independently on projects with limited input and oversight.

♦ Be detail oriented, thorough and able to focus on and complete tasks in a busy environment.

♦ Have the ability to manage project resources, consultants and staff while maintaining a schedule.

♦ Passion for sustainability, collaboration, transparency, and excellence.

REQUIRED QUALIFICATIONS

Experience and Training Guidelines

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education: Equivalent of an Associate degree from an accredited college with course work in public administration, business, communications or related field or completion of a formal program of instruction in Business Administration from an accredited school AND,

Experience: A minimum of seven (7) years of increasingly responsible, relevant work experience. Experience working in or with a public agency is required.

License: Possession of a valid Class C California driver’s license and a satisfactory driving record at the time of hire.

PHYSICAL AND WORKING CONDITIONS

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

ENVIRONMENT

Normal office environment with exposure to computer screens. Employees will interact with staff and/or public and private representatives in interpreting and enforcing the Authority’s policies and procedures.

PHYSICAL

While performing the duties of this class, employees are regularly required to sit, walk, and stand; talk or hear, in person and by telephone; reach with hands and arms. Employees are occasionally required to walk, and stand for prolonged periods; stoop, bend, kneel and twist; and may lift up to 20 pounds. Employees must be able to communicate in person, in writing, and by telephone with Board members, management, coworkers, vendors, consultants, and with the public in face-to-face, one-to-one, and group settings.

MENTAL

While performing the duties of this class, the employee is regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information and/or skills; perform highly detailed work; work on multiple concurrent tasks; work with frequent interruptions; work under intensive deadlines; interact with Authority managers, Board, staff, vendors the public and others encountered in the course of work.

VISION

See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents and operate assigned equipment.

HEARING

Hear in the normal audio range with or without correction.

THE SONOMA CLEAN POWER AUTHORITY IS AN EEO/ADA EMPLOYER